These are the next steps to take if a person has been poorly and was expected to pass away.
- Telephone the Doctors Surgery to whom the deceased was registered
- Once the doctor or locum has been and verified death (this can be a six hour window from the initial call) and the family are ready for the funeral directors services, please telephone us
- On receipt of the call, our team will take some details and then they will organise our funeral operatives to attend and respectfully convey your loved one back to our chapel of rest.
- Obtaining a Medical Certificate for Cause of Death
- It is usual practice that if a person passes away during the night for a locum or on call Doctor to be in attendance. They will either leave a written notification with the family to pass to the surgery, or they will contact the surgery direct to inform them that the person has passed away.
We would recommend phoning the surgery the next working day to find out when the Medical Certificate for Cause of Death (commonly known as a death certificate) will be ready to collect.
This will be issued by the doctor who was last in attendance of the deceased, and has seen the person within fourteen days prior to death.
Once you are in possession of the death certificate, or you know when it will be ready, it is necessary to register within 5 days of the date of death, so you will need to make an appointment with the Registrar in the sub-district where the death occurred.
The local office which covers Hinckley and its surrounding areas is situated in the Atkins Building, Lower Bond Street, Hinckley. The telephone number which goes through to a central booking office at County Hall is 0116 3056509. There is a pay and display car park directly opposite the building. However, our premises are a five minute walk away, so you may use our free-parking facility should you want to.
If a person dies in hospital or hospice
The Medical Certificate for the Cause of death will be issued by the Ward Doctor provided the deceased has been a patient in hospital for more than 72 hours and he/she can give cause of death. We always recommend that you contact the relevant Hospital Bereavement Service by telephone to make enquiries as to when the certificate can be collected. Sometimes it may take a few days for completion, and this is nothing unusual.
When you have been notified that the form is ready for collection, you will need to arrange an appointment to register at the Registrars in the area where the hospital is located, for example if a death occurs in Leicester Royal Infirmary, registration will take place at the Town Hall in Leicester.
This is a list of contact numbers for our local Hospitals and Registrars
Leicester Royal Infirmary Bereavement Services 01162 585 196
Leicester General Hospital Bereavement Services 01162 584 234
Glenfield Hospital Bereavement Services 01162 563 417
LOROS Bereavement Services 01162 318 437
Leicester Registration Service, Town Hall Square, Leicester 0116 4541030
George Eliot Hospital Bereavement Services 02476 865 102
Nuneaton Registration Services, Riversley Park, Nuneaton 0300 555 0255
Who can Register a death?
- A close relative
- A person present at the death
- An occupant of the house
- The person making funeral arrangements
- Documents required for registration
- Medical Certificate for Cause of Death
- Birth Certificate
- Medical Card
- Marriage /Civil Partnership Certificate
Information required by the Registrar:
- Full Name of Deceased
- Maiden Name if applicable
- Date and Place of Birth
- Last Address
- The full name, occupation and date of birth of any surviving spouse or civil partner, whether the deceased was in receipt of a state pension or any other benefits
Documents issued by the Registrar
- Registrars certificate for Burial or Cremation (Green Certificate) – for Funeral Director
- Copies of the Certified Entry of Death (£ 4.00 per copy) for Banks/Building Societies etc
- Form BD8 – to inform the Department of Work & Pensions
- If you opt for the ‘tell us once’ service the Registrars will be able to notify the all necessary Government Departments such as Work and Pensions, DVLA, etc, so you will have to take the necessary documents with you to benefit from this service.
What happens when a death is reported to the Coroner?
First of all, it is important to stress that this is not unusual.
Sometimes even when the deceased has been regularly seen by a Doctor or GP, or they have been in hospital for a short time, it may be necessary for them to have a chat with the Coroners office before issuing the Medical Certificate for Cause of Death.
The decision is taken by the Coroner’s office based on the deceased’s medical background and consultation with the family as to whether or not there should be a medical examination to determine the cause of death.
If the Coroner gives permission to issue a certificate, they will forward paperwork directly to the Registrars. The family will still be responsible for arranging the collection of the Medical Certificate, and arranging a Registrars appointment.
If there should be a Medical Examination (Post Mortem)
If the decision is taken by the Coroner that is a Medical Examination is a necessity, and the deceased has been brought into our care, we will arrange for the transfer of the deceased to the nominated hospital mortuary. If the person passed away in hospital, the Coroner will organise the conveyance to the nominated hospital.
The proceedings generally don’t delay funeral arrangements.
Once the examination has taken place and the Coroner is satisfied with the cause of death, they will
Inform the family
Issue and send all the necessary documents directly to the Registrar’s office (Pink Form Part B)
The procedure is the same as listed above, with the exception that if the service of committal will be a cremation, the Coroner will send through Cremation Form 6 directly to the Funeral Director, and there is no necessity for a Registrars Certificate for Cremation (Green form).
Inform the Funeral Director that they may convey the deceased to their chapel of rest
What if there is an inquest?
If the decision is to hold an inquest, once the Coroner is satisfied with all the documentary evidence presented to him/her and a Medical Examination has taken place, they will open and adjourn an inquest to allow the funeral to take place.
The procedure is exactly the same as above, with the exception that the family.
When you do not have to Register?
The Coroner will issue Interim Death Certificates.
Paperwork for Burial or Cremation is sent directly to the Funeral Director
The actual hearing will take place several months after the date of death, once there has been a verdict, the Coroner’s office will register the death, and the family will be able to apply to the Registrars to purchase Certified Copies of the Entry of Death.
Contact Details for the local H. M. Coroner’s Offices
Leicester City – 0116 454 1030
( covering the area of Leicester City, Blaby including death’s occurring in Sapcote, Stoney Stanton, Sharnford and Broughton Astley)
Loughborough – 0116 305 7732
Death’s occurring within the Leicestershire County
Nuneaton – 02476 483 368
Death’s occurring in Nuneaton, including the George Eliot Hospital
Coventry – 02476 539 018
Death’s occurring in Coventry, including Coventry University Hospital, Walsgrave.
If you are in any doubt or require further clarification please do not hesitate to call us.